Craft Fair – Vendors Information

Pines Village Arts & Crafts Fair has become a “must attend” tradition. The event brings in hundreds of visitors each day. Below is helpful vendor information for 2024 Arts & Crafts Fair.

DATES:

Event dates are carefully determined, based on other happenings at the Resort and often hosted over holiday weekends to increase vendors’ exposure and allow them to take advantage of increased traffic at Bass Lake.

We will be hosting EIGHT (8) Craft Fairs in 2024 on the following dates:

* March 29 – 31, 2024 (Easter)
* May 10 – 12, 2024 (Mother’s Day)
* May 24 – 26, 2024 (Memorial Day)
* June 14 – 16, 2024 (Father’s Day)
* July 4 – 7, 2024 (4th of July)
* August 30 – September 1, 2024 (Labor Day)
* October 25 – 27, 2024 (Halloween)
* November 29 – Dec 1, 2024 (Thanksgiving Weekend/Holiday Bazaar); limited space.

LOCATION:

The Pines Resort
54432 Road 432
Bass Lake, CA 93604
(800) 350-7463
**Actual location may vary: main parking lot or lawn/park area by the Village entrance**

COST:

Each vendor will be assigned to a 10×10 BOOTH space. Cost: $180/per 3-day event
Discounted rate of $150/per event will be given to participants who sign up in February 2024 4th of July Event and Thanksgiving are limited capacity and priced at $200.

If you require any special accommodations, including an oversized booth, please contact LDarling@basslake.com to verify availability and to receive a custom quote BEFORE you submit your application.

PAYMENT:

Your registration is NOT confirmed until your booth is paid for. All payments must be processed ONLINE.

  1. Fill out the application
  2. ‘Submit’ click the button at the bottom to be transferred to Paypal for payment.

February 2024 sign up special $150 per event!

For payment inquiries and arrangements, please contact Dorota Petty by email: dpetty@basslake.com

CONTACT:

Event questions: Laura Darling  |   ldarling@basslake.com  |  (559) 692-8839
Billing questions:  Dorota Petty   |  dpetty@basslake.com

IMPORTANT:

  • All events are rain or shine. Vendors must agree to keep their booths open each day of the fair on Fridays & Saturdays from 10am – 5pm (8pm on Nov.30th) and on the last day (Sunday) from 10am until at least 3pm. For a 4-day Holidays (Memorial Day or Labor Day, vendors can stay open an additional day (Monday) free of charge, but must receive prior permission from the event manager, Laura (Please email ldarling@basslake.com to arrange that). Vendors are allowed to start setting up on Thursday after 4pm.
  • Vendors must agree to Event Bylaws and understand that they will be strictly enforced.
  • Vendors are welcome to travel in their RVs and park them free of charge in our upper parking lot. RVs can only be used as a transportation mean. No overnight stays. No exceptions.

LODGING:

We are happy to offer lodging discounts to our vendors for cabins and suites at the Resort. This is to help to off-set the cost of travel while attending a multi-day event. The discount equals to $40 off per night (max. savings $120) and must be booked by emailing DPetty@basslake.com or calling Laura (559) 692-8839. Please keep in mind that most craft fairs fall on Holidays, therefore minimum 2-3 night stay may be enforced and rooms book up to 3 months in advance.

To book, please use the button below or go to www.BassLake.com .

If you need special accommodations, please reach out to Dorota Petty dpetty@basslake.com to inquire.

FAQ:

Q: Can I attend the Craft Fair on Saturdays only?

A: No. We require all participants to follow posted hours and dates. That means that all vendors must be set up by 9:45am on Friday and are allowed to break down at 3pm on the last day (Sunday). We are putting effort into advertising and promoting the event, it is important that we keep scheduled hours.

Q: I need a larger spot. Can I grab the adjoining space?

A: No. All booths are assigned by the event manager to allow for the most optimal allocation of all vendors. We will be happy to accommodate loyal vendors’ requests, but cannot always guarantee them. If you need special accommodations, like an oversized booth, special access or have restrictions related to your merchandise (cannot be on an incline, away from moisture, need electricity, etc.), please contact Laura.

Q: What’s included in my registration fee?

A: Event cost $180 per event ($60/day) helps us offset the cost of labor, including set up and cleaning, as well as event management. Most of the budget goes towards set up, management and advertising. Our social media has an annual reach of 21 million people, Craft Fair ads are set up to target local residents and guests and reach up to 150,000 people across our channels (emails, in-room newsletters, paid social media ads, features on our website and blog, etc.).

Q: Can you take care of my canopy or a table?

A: Yes, we will be happy to rent a table, chair or a canopy. We also offer electricity access, please reach out to Laura to inquire about the cost.

Q: Why should I attend Pines Village Arts & Craft Fair?

A: Here are 10 reasons why we think you should attend our event:

  1. Popular and busy vacation destination
  2. Outdoor location
  3. Affordable booth rentals
  4. Multi-day event
  5. Picturesque venue with lodging
  6. Professional promotion and advertisement (certified marketing specialist)
  7. Easy registration and payment (online)
  8. Holiday Dates for additional exposure and traffic
  9. Premium location (at the entrance to the Village)
  10. Responsive event manager with attention to details – hassle free

Q: Can I promote my business at the event?

A: Yes, feel free to share your business cards, flyers, freebies, etc. within your booth. Feel free to send pictures of your best items to dpetty@basslake.com or include when submitting application, so we can feature you in our promotional material.

Q: How much does it cost to attend the event?

A: Admission to the Pines Village Arts & Crafts Fair is free. For vendor booth rental, scroll up!